Plan Sound, Video and Attendants in the App

Planned Like a Program Part, Not Like an Afterthought

Technical assignments run separately from the program parts but are planned with the same care: CongPlan keeps them close to the meeting week, to qualifications, assignment history, current conflicts, and recorded absences. Which roles exist is decided by the congregation through its own templates – stage, microphones, attendants, sound, or video, for example. In the meeting view they appear with their full role name next to the person assigned, never as an abbreviation, so chairman, technical coordinator, and publisher all see the same picture.

A Matrix at the Desk, a List on the Move

The scheduler shows meeting weeks and assignment slots: on a large screen as a matrix that takes in many weeks and roles at once, on a phone as a list, so technical planning does not stay tied to a desk. A meeting that does not exist yet stays visible as a dashed row and takes you to where you create it – it cannot be assigned until the meeting exists at least as a draft.

Templates Instead of Retyping

Templates define which role names and how many slots apply to Our Christian Life and Ministry Meeting and to the Weekend Meeting. The congregation’s administrators configure them; every other technical planner works with the result without seeing the templates themselves. From the active templates you fill a week’s default assignments in a single action.

Suggestions Are a Draft, Not an Autopilot

For a range you choose, CongPlan can propose a plan. You decide which week it starts from, which assignment types are included, and whether existing entries may be overwritten; rows outside the regular Our Christian Life and Ministry Meeting and Weekend Meeting are left out and state why. The proposal arrives as a pending change first: check the qualification, absences, other assignments, and whether the distribution looks balanced – saving comes after that.

A Picker That Brings the Context

Program parts and technical assignments use the same person picker. You search by name and switch the candidate pool between the people designated for the role, the same across all field service groups, and everyone. Each result carries its planning evidence with it: recent and upcoming assignments, warnings about absences and same-day conflicts, and the person’s planning context.

Qualifications Decide Who Shows Up

Who is eligible for a technical assignment is recorded on the person. Only qualified publishers should be assigned to the matching type, so keeping qualifications current improves both the manual selection and the suggestions. If someone does not appear where you expect them, the qualification is the first place to look – not a planning error.